- Position: Admin Coordinator – Facilities Management
- Location: Doha, Qatar
- Job Type: Full-Time
- Industry: Facilities Management / Administration / Operations
- Experience Level: Mid-Level
- Salary: Competitive salary + benefits (based on experience)
- Hiring Company: Confidential (Apply via iCity Qatar)
Are you an organized and detail-oriented professional with experience in facilities operations and administrative coordination? A leading company in Qatar is hiring an Admin Coordinator – Facilities Management to support its growing operations. This full-time role is ideal for candidates who understand the complexities of facility maintenance, procurement workflows, and contract documentation.
If you’re ready to take on a dynamic role that blends administration with operational support, this opportunity offers career growth, competitive benefits, and the chance to work in one of the region’s most vibrant markets.
Role Overview
The Admin Coordinator – Facilities Management will play a key role in supporting day-to-day operations across multiple facilities. You’ll be responsible for managing procurement documentation, tracking maintenance costs, coordinating with vendors, and maintaining accurate records related to facility operations.
This role requires someone who is proactive, organized, and capable of handling multiple administrative tasks while ensuring compliance with service-level agreements and internal policies.
Key Responsibilities
Your daily tasks will include a mix of administrative support and operational coordination. Responsibilities include:
- Assisting with procurement processes including RFQs, purchase orders, and invoice tracking
- Reviewing vendor quotations and maintaining cost records for maintenance and repairs
- Coordinating facility-related schedules, maintenance requests, and service follow-ups
- Maintaining organized facility files, logs, and documentation systems
- Supporting the preparation of contracts, SLAs, and compliance reports
- Communicating with internal teams and external vendors to ensure timely service delivery
- Monitoring inventory levels and assisting with procurement planning
- Ensuring all records are up-to-date and aligned with company standards
Candidate Requirements
To be considered for this role, applicants should meet the following criteria:
✔ Minimum 2–3 years of experience in facilities management or administrative coordination
✔ Strong understanding of procurement workflows and vendor management
✔ Excellent organizational and multitasking skills
✔ Proficiency in Microsoft Office (Excel, Word, Outlook)
✔ Ability to maintain accurate records and documentation
✔ Familiarity with maintenance tracking systems or FM software (preferred)
✔ Strong communication and interpersonal skills
✔ Ability to work independently and manage multiple priorities
✔ Attention to detail and commitment to operational excellence
Candidates with a background in facilities, property management, or operations support will be prioritized. Experience in handling contracts, SLAs, and vendor coordination is highly desirable.
Why This Role Matters
Facilities Management is the backbone of any organization’s infrastructure. As an Admin Coordinator, your work ensures that buildings, systems, and services run smoothly. You’ll be the link between operations, vendors, and internal teams — helping to maintain efficiency, reduce costs, and improve service quality.
This role offers exposure to real-world facility operations, procurement processes, and contract management — making it a great stepping stone for professionals aiming to grow in the FM or operations field.
Career Growth & Work Culture
The hiring company offers a collaborative and professional work environment where employees are encouraged to take initiative and contribute to process improvements. You’ll work alongside experienced professionals in facilities, procurement, and administration — gaining valuable insights and building a strong foundation for future growth.
Whether you’re coordinating maintenance schedules or preparing vendor reports, your contributions will be recognized and rewarded. The company values transparency, teamwork, and continuous learning.
Subject Line: “Admin Coordinator – Facilities Management Application – [Your Name]”
Applications are being reviewed on a rolling basis. Early submissions are encouraged.
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