Quick Job Overview
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Position: Senior Procurement & Tender Management Specialist
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Location: Doha, Qatar
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Job Type: Full-Time | On-site
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Experience Required: 8+ Years (Supply Chain / Procurement)
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Industry: Education / Public Sector Procurement
About the Organization
Hamad Bin Khalifa University (HBKU) is a leading academic institution in Qatar, recognized for its commitment to innovation, research excellence, and operational integrity. As part of the Qatar Foundation ecosystem, HBKU supports world-class education and research initiatives while maintaining robust governance and procurement standards.
HBKU’s procurement function plays a critical role in ensuring transparency, value for money, risk mitigation, and long-term supplier partnerships. The university is now seeking an experienced procurement professional to lead complex tendering activities and support strategic sourcing initiatives across multiple entities.
Job Purpose
The Senior Procurement & Tender Management Specialist will be responsible for leading the evaluation, processing, and award of high-value tenders while establishing strategic call-off agreements that align with HBKU’s procurement objectives.
This role requires a hands-on procurement leader who can manage end-to-end tendering processes, ensure policy compliance, guide internal stakeholders, and deliver cost-effective and risk-controlled sourcing outcomes.
Key Responsibilities
As part of the central procurement team, the selected candidate will take ownership of complex procurement activities, including:
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Leading the planning and execution of high-value tendering and award processes in line with HBKU procurement policies
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Acting as the primary procurement contact for assigned HBKU entities, ensuring continuity of service and proactive stakeholder engagement
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Reviewing procurement strategies and ensuring alignment with institutional objectives and sourcing frameworks
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Supervising delegated procurement activities to ensure consistency, compliance, and quality standards
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Advising internal departments and affiliated entities on procurement matters outside the central scope
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Reviewing and validating procurement analyses prepared by team members to support strategic decisions
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Monitoring tender documentation from request initiation through award to ensure full policy compliance
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Ensuring the accuracy, completeness, and contractual soundness of call-off agreements and tender documents
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Building and maintaining strong supplier relationships to protect HBKU’s commercial and legal interests
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Identifying opportunities to improve procurement procedures based on operational insights and market trends
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Mentoring junior procurement staff through guidance, feedback, and on-the-job training
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Conducting market research on frequently sourced materials and services to support informed sourcing strategies
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Preparing management reports highlighting procurement progress, risks, cost savings, and improvement opportunities
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Minimizing contractual, financial, and operational risks while ensuring compliance with legal and finance requirements
Required Qualifications & Experience
To succeed in this role, candidates should meet the following criteria:
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Bachelor’s Degree in Supply Chain, Business Administration, Finance, or a related field
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Master’s Degree is preferred
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Minimum 8 years of full-time experience in Procurement or Supply Chain Management
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At least 2 years in a supervisory or leadership role
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Professional certification such as CIPS (UK) or ISM (USA) is highly desirable
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Strong experience across the full tender lifecycle, including pre-tender planning, tender execution, and post-award management
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Proven ability to independently prepare tender documents, contracts, and procurement reports
Skills & Competencies
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Excellent planning, organization, and attention to detail
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Strong negotiation, communication, and stakeholder management skills
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Advanced conflict resolution and time-management abilities
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High-level written communication skills for reports, contracts, and formal correspondence
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Proficiency in MS Office applications
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Working knowledge of Oracle ERP systems
Why Work at HBKU?
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Work with a prestigious institution in Qatar’s education and research sector
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Engage in high-impact procurement projects with strategic importance
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Collaborate with diverse internal and external stakeholders
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Competitive professional environment with long-term career growth
How to Apply
Qualified candidates are encouraged to submit their updated CV
📌 Subject Line: Senior Procurement & Tender Management Specialist – Qatar
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