Job Summary (Bullet Points)
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Position: Finance & Business Admin Manager
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Location: Remote (Global)
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Job Type: Full-Time
About Keepme.Ai
Keepme is transforming how fitness businesses grow and scale. Built as an AI-powered SaaS platform, Keepme helps gyms and fitness operators improve lead generation, member conversions, and long-term revenue. The company operates across five continents and is trusted by some of the world’s most successful fitness brands. Their flagship product, Antares, is not a chatbot but a sophisticated AI sales engine that communicates across every channel—email, phone, WhatsApp, SMS, and web chat—guiding prospects in real time and driving measurable ROI from day one. Keepme is growing fast and building a team of highly capable individuals who thrive in modern, technology-driven environments.
About the Role
Keepme is hiring a finance and business admin manager to become the operational backbone of the company. This role is perfect for someone who can combine structured thinking, financial discipline, and high levels of trust. You will work closely with the CEO and COO, supporting all critical internal processes while ensuring the organization functions smoothly, compliantly, and efficiently.
This is a hands-on position where you won’t be a passive observer—you will be the person ensuring the company runs like a fully optimized machine. From managing cash flow to overseeing HR documentation, your work will directly influence Keepme’s growth trajectory.
Key Responsibilities
1. Finance & Reporting Ownership
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Maintain accurate and updated cash flow models to ensure visibility on financial health.
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Manage the client invoicing process from start to finish.
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Take ownership of credit control functions and follow up professionally on outstanding payments.
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Act as the main liaison with external accountants, ensuring all financial data, expenses, and reconciliations are delivered accurately and on time.
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Handle monthly payroll and update commission/bonus spreadsheets with precision.
2.HR Administration & Compliance
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Manage the full administrative HR lifecycle including drafting employment contracts, preparing onboarding materials, and maintaining personnel files.
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Ensure all employment records meet compliance standards.
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Maintain the company’s data room, keeping financial, legal, and operational documents organized and investor-ready at all times.
3. Executive-Level Support
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Provide direct support to the CEO and COO for confidential documentation, strategic materials, investor reports, and board presentations.
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Handle critical administrative projects and ensure leadership always has accurate, up-to-date information.
4. Ad Hoc Operational Projects
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Step into various administrative responsibilities across the organization as needed.
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Support cross-functional teams with reporting, documentation, and process optimization tasks.
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Take initiative to solve problems and streamline workflows.
What Keepme is Looking For
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High Integrity: This role involves access to sensitive financial and HR data. Trust is essential.
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Experience Over Certifications: 3+ years of experience in operations, finance support, or administrative roles is ideal—especially within SaaS or tech startups.
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Curiosity & Improvement Mindset: Someone who wants to understand the “why” behind every process and constantly seeks efficiency.
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Detail-Oriented Executor: Reliable, consistent, accurate, and disciplined.
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Tech-Savvy: Strong Excel/Google Sheets skills and experience with tools like Xero or HR management platforms.
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Strong Communicator: Clear written and verbal communication skills, especially when liaising with clients, investors, and accountants.
Why Join Keepme
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High-Impact Position: Every task you complete directly enables the success of a fast-growing global SaaS company.
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Fast-Paced, Visionary Team: Work closely with founders who have a clear roadmap and momentum.
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Competitive Salary: £35,000–£45,000 per year, depending on experience (plus benefits and pension).
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Fully Remote Role: Flexible work environment with international collaboration.
How to Apply
If you’re ready to be part of a high-growth AI company making waves in the global fitness industry, submit your application today:
Make sure to include the subject line: Finance & Business Admin Manager Application – Your Name
Disclaimer:
The job details shared here are carefully structured for clarity and are based on publicly available information from verified recruiters and company pages. All rights remain with the original sources. Company names may be withheld for confidentiality. AvaraJobs is not directly involved in the recruitment or hiring process.
